Privacy Information

Data Processing of Job Applicants’ Personal Data by Egis Pharmaceuticals PLC

Summary
Last modified on 18 July 2018

General Provisions and Contacts

The present document is a short summary of the Data Processing Policy regarding data processing conducted by Egis Pharmaceuticals PLC (”Egis”) connected with the personal data of job applicants applying for job openings posted either at https://karrier.egis.hu/allasok career website, or in print or via email or otherwise; and connected with the personal data of applicants applying through the current school cooperative partner of Egis. More specific details of data processing can be found in the full Data Processing Policy. The full Data Processing Policy is available HERE.

We would like to inform you that only the complete, unabridged version of the Data Processing Policy can be considered full information on data processing conducted by Egis. The present summary merely serves to facilitate the understanding of the full Data Processing Policy.

Egis Contacts: 1106 Budapest, Keresztúri út 30-38., +36 1 803-5555, mailbox@egis.hu, on data processing issues: adatvedelem@egis.hu, and the company website www.egis.hu.

Data processing of applicants’ personal data applying for job openings at Egis:

Data processing of applicant’s personal data with the purpose of filling the posted job opening (recruitment) – applicant’s name and contacts (address, phone number, e-mail address, LinkedIn profile, if applicable, personal professional webpage address); contents of the résumé and cover letter, photo attached to the résumé; language skills; data on experiences, previous job(s), qualifications, skills and education; preferred field of expertise; references; expected monthly salary, if stated. Résumés and applications may contain the personal data voluntarily disclosed by applicants, such as: place and date of birth; mother’s maiden name; nationality; Facebook profile; Skype ID; mother tongue; and any other documents other than the résumé and the cover letter.

Assessment of applicant’s professional competence for the job that the applicant applied for, after all applications have been reviewed based on the characteristics of the job opening – questions and queries stated either online, or in tests or during personal observation (job interview during assessment centre) are exclusively targeted at assessing the competencies that are essential for the posted job. The assessment is either performed by an external professional commissioned by Egis (psychologist, HR professional) or by a professional employed by Egis by reviewing the answers submitted by the applicant either in tests or online or during the personal observation. The following partners may participate in the assessment: Profiles International Hungary Kft., Performan Group Kft., HaRp &Partners Kft.

Storage of applicant’s résumé, other application material, including the material connected with the assessment of competencies, with the purpose of Egis potentially contacting applicant directly in the future with any specific job offers (e.g. new job openings, vacancies) – the range of data originally recorded about the applicant.

Personal data are stored for 2 years for successful applications, starting from the first day of employment; personal data are stored for 2 years for unsuccessful applications, after the selection procedure has ended; if the applicant has not withdrawn one’s consent or objected to personal data being stored.

The full version of the Data Processing Policy details all data processing conducted by Egis, including the precise storage period for each data category. During the data processing period, within the Egis organisation, the person in charge of the functional area that the job application belongs to, and authorised employees of Egis’ HR Directorate have access to the applicant’s job application and the personal data included in it. The career website is operated by Nexum Magyarország Kft.

In case of a successful application (selection), Egis may transfer the data submitted by the applicant to the employer connected with the given activity of Egis, i.e. the labour leasing company or the school cooperative.

In certain cases, the selection process conducted by Egis is supported by recruitment process outsourcing (RPO); in such cases the contractual partner of Egis, (e.g. Randstad Hungary Kft. 1024 Budapest, Lövőház utca 39. Millenáris Irodaház 2. emelet) participates in the entire recruitment and selection process (excluding the definition of the open position posted by Egis and excluding the selection of the successful candidate), during which process the contractual partner of Egis acts as data processor. In cases of employment by school cooperatives, the selection process is conducted by employees of Egis or employees of the school cooperative, the contractual partner of Egis does not participate in the process.

Summary of Applicants’ Rights and Judicial Remedies

Data protection rights and judicial remedies, including the related provisions and limitations of the GDPR are included in detail in the Data Processing Policy and the GDPR (in particular Articles 15, 16, 17, 18, 19, 20, 21, 22, 77, 78, 79 and 82 of the GDPR).

Transparent information and communication. Applicants have the right to be informed in a concise, transparent, intelligible and easily accessible form, using clear and plain language regarding how Egis processes their personal data and what their related rights are. The purpose of the Data Processing Policy is to provide such information.

Right of access. Applicants have the right to access their personal data. The purpose of access is to ensure that applicants are aware of and able to control whether Egis is using their personal data in compliance with the relevant data protection legislation.

Right to rectification. Applicants have the right to obtain the rectification of their inaccurate or incomplete personal data.

Right to erasure (”right to be forgotten”). This right enables applicants to obtain their personal data erased or removed if there is no legal ground for the further use of these data by Egis. However, this is a right with certain limitations and specific exceptions.

Right to restriction of processing. Applicants may request the restriction of or ”blocking” the processing of their personal data. In cases where data processing is restricted, Egis is authorised to store the personal data but shall not use or process the data in any other way.

Right to data portability. Applicants have the right to receive the personal data concerning them and to use these data for personal ends in connection with other services or to be processed by other companies. However, this is a right with certain limitations and specific exceptions.

Right to object. Applicants have the right to object, on grounds relating to their particular situation, at any time to processing of personal data concerning them. In such cases, Egis shall no longer process the personal data unless Egis demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the applicant or for the establishment, exercise or defence of legal claims.

Right to lodge a complaint with a supervisory authority and the right to an effective judicial remedy. Applicants have the right to lodge a complaint with their national data protection supervisory authority in relation to their personal data processed by Egis. The supervisory authority in Hungary is the Hungarian National Authority for Data Protection and Freedom of Information (Nemzeti Adatvédelmi és Információszabadság Hatóság, http://naih.hu/; 1530 Budapest, Pf.: 5.; phone: +36-1-391-1400; fax: +36-1-391-1410; e-mail: ugyfelszolgalat@naih.hu). Without prejudice to any available administrative or non-judicial remedy, including the right to lodge a complaint with a supervisory authority, each applicant shall have the right to an effective judicial remedy where he or she considers that his or her rights under the GDPR have been infringed as a result of the processing of his or her personal data in non-compliance with the GDPR. For a detailed list of courts please visit:
https://birosag.hu/ugyfelkapcsolati-portal/illetekessegkereso.

Deadlines. Egis informs applicants without undue delay, at latest within one month of the receipt of the request, of the measures put forward based on the request pursuant to Articles 15-22 of the GDPR. If necessary, based on the complexity of the request and/or the number of requests processed, the deadline may be extended by a further 2 months. Egis shall inform applicant of the fact that the deadline has been extended within one month of the receipt of the request, specifying the reasons for the delay. If the applicant has submitted the request electronically, the information shall also be provided electronically, if possible, unless otherwise requested by the applicant.